The Brexit Party Limited process and control Personal Data and therefore are required by Articles 13 and 14 of the General Data Protection Regulation (GDPR) to publish this information using clear and plain language.
Contact Details – The Brexit Party may be contacted by Email address: info@thebrexitparty.org or Postal Address: 83 Victoria Street, London, SW1 0HW. Telephone: 0800 414 8525.
Transparent Information – The reasons, purposes and retention periods for which we process personal data, including any specified lawful basis or legitimate interest are detailed in separate tables for ease. These are split into data we may obtain from you directly and indirectly.
Profiling – The Brexit Party aim to create and maintain a profile for each registered voter in the UK. We will do this by merging the Electoral Register(s) with other data that maybe lawfully available to us. For more detailed information about this type of processing, you may wish to read the ICO Draft framework code of practice for the use of personal data in political campaigning. If you wish, you can ask us not to maintain a profile in your name using the contact details above and we will take steps to remove you from our systems.
The Brexit Party will respect the wishes of the people and aim to fully comply with the Information Commissioner’s Office (ICO), in particular the specified requirements for Political Parties set out by the ICO in the report, titled Democracy Disrupted, dated 11 Jul 18.
Your Rights – Under data protection law, you have rights including:
- access – You have the right to ask us for copies of your personal information.
- rectification – You have the right to ask us to rectify information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
- erasure – You have the right to ask us to erase your personal information in certain circumstances.
- restriction – You have the right to ask us to restrict the processing of your information in certain circumstances.
- object – You have the the right to object to the processing of your personal data in certain circumstances.
- data portability – You have the right to ask that we transfer the information you gave us to another organisation, or to you, in certain circumstances.
- free of charge – You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us by Email address: info@thebrexitparty.org or Postal Address: 83 Victoria Street, London, SW1 0HW if you wish to make a request.
Data Processing and Storage – We use service providers to host and or process your information on our behalf. We only use processors who provide guarantees of appropriate technical and organisational measures that meet the requirements of the GDPR. Each service agreement is clear that we remain the data controller and they will only process the data in accordance with our written instructions.
Data Sharing – We will never sell your information or share it with another organisation.
Your Right to complain – If you are unhappy with how we use your data, you can let us know directly or complain to the Information Commissioner’s Office (ICO). The ICO’s contact details are:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Helpline number: 0303 123 1113
Information obtained from you directly
| When and how is this data obtained | Purpose (why we ask for or use your data) | Type of data used or requested | Legal Basis for the use | If the legal basis is our legitimate interests, an indication of that interest | How long will we hold this data |
| In all cases | Electoral PurposesProfilingUse anonymised data about you to identify further potential supporters with similar characteristics. | IdentityContact detailsOpinions if you include them | Public interest An activity that supports or promotes democratic engagement.Section 8(e), Data Protection Act 18 | For the life of our relationship, or Until you ask us not to profile you | |
| When you register | As a supporter or subscriber:To manage our relationship with youNotify changes to our Website, services, terms or privacy policyAsk your views | IdentityContact details | Legitimate interest | Know, understand and communicate with our subscribers | For the life of our relationship |
| When you register | As a volunteer:To manage our relationship with youNotify changes to our Website, services, terms or privacy policyDue Diligence | IdentityContact details | Legitimate interest | Know, understand and communicate with our volunteers | For the life of our relationship +2 years |
| When you register | Register you as a supporter(process and receive your £25 donation) | IdentityContact detailsPayment methodValue of donation(s) | Contractual Obligation& Legitimate interest | To a level that is appropriate, demonstrate that our funding comes mostly from the ordinary people of Great Britain | At least 7 yearsThis is required by law |
| When you submit an application | Review and select candidate applications(process and receive your £100 administration fee) | IdentityContact detailsPayment methodProof of identityCVSocial Media profilesConfirmation statements | Legitimate interest | Ensure candidates fall within the requirements of the Electoral Commission | At least 7 yearsThis is required by law |
| When you make a donation | Conduct permissibility checks on donations over £500Calculation multiple donations over £500 in a calendar yearReport donations greater than £7500 in a calendar year | IdentityContact detailsPayment method | Lawful requirementPolitical Parties, Elections and Referendums Act 2000 | At least 7 yearsThis is required by law | |
| When you send us a communication | As a general queryRespond to queries | IdentityContact detailsOpinions if you include them | Lawful requirementData Protection Act 2018 | At least 7 years This is to support any queries from regulatory authorities in relation to our activities | |
| When you send us a communication | To exercise any of the Data Subject RightsTo maintain evidence of compliance with our obligations To maintain a suppression list should you opt-out of profiling or receiving communications | IdentityContact detailsRequestResponse | Lawful requirementData Protection Act 2018& Legitimate interest | Ensuring as much as reasonably possible that we do not contact people that have asked us not to do soNote, this does not affect our right in law to use registered voter information for electoral purposes | Indefinitely |
| When you register to attend an event | Provide a safe environment for our staff and supporters Ensuring we know who attends our events | Identity | Legitimate interest | Ensuring we know who attends our events to assist with the prevention and detection of crime or the verification of claims. | At least 2 years |
| When you make a purchase from our online shop | Delivery of the productprovide a receiptto confirm the initial order, shipping confirmation and maintain a customer relationship | Identity Delivery AddressBilling address – to cross reference against payment methodEmail addressTelephone number (optional) | Fulfilment of a contract | At least 7 years This is to support any queries from regulatory authorities in relation to our income | |
| When you visit our website; thebrexitparty.org | Deliver website content Cookies | Please see separate cookie policy | Please see separate cookie policy | Please see separate cookie policy | Please see separate cookie policy |
Information about you that we may obtained from another source
| When and how is this data obtained | Purpose (why we ask for or use your data) | Type of data used or requested | Legal Basis for the use | If the legal basis is our legitimate interests, an indication of that interest | How long will we hold this data |
| Electoral registers provided by each Electoral Registration OfficerThis may include the public, anonymous and marked registers. | Delivery of Freepost Electoral Addresses to registered voters | IdentityAddressVoting methodConfirmed voter (not vote selection) | Public InterestSection 91 of the Representation of the People Act 1983 | As long as the data is required to produce the mailings plus 90 days | |
| Electoral registers provided by each Electoral Registration OfficerThis may include the public, anonymous and marked registers. | Profiling of the electorate Electoral Purposes | IdentityAddressVoting methodConfirmed voter (not vote selection) | Public InterestRegulation 106 – The Representation of the People (England and Wales)(Amendment) Regulations 2002 | As long as the data remains relevant, or Until you ask us not to profile you | |
| Electoral registers provided by each Electoral Registration OfficerThis may include the public, anonymous and marked registers. | Confirming the identity of candidate applicantsConfirming the permissibility of personal donations over £500 | IdentityAddress | Lawful RequirementPart iv – Political Parties, Elections and Referendums Act 2000 | At least 7 yearsThis is required by law | |
| Public records (Companies House etc) | Confirming the permissibility of organisational donations over £500 | Organisational IdentityOrganisational AddressOrganisational StatusIdentity of interested persons | Lawful RequirementPart iv – Political Parties, Elections and Referendums Act 2000 | At least 7 yearsThis is required by law | |
| Publicly available information; local, national and international media, open social media and forums | Due diligence | Any such information that has been made publicly availableComments, likes and interests | Legitimate interest | Ensuring we know what relevant publicly available information exists concerning those who we engage with. | As long as the data remains relevant |
| Data vendors – anonymised dataWe will only deal with vendors that can demonstrate compliance with the GDPR | Know and understand votersDeliver promoted advertisements | LocationDemographics | Public InterestAn activity that supports or promotes democratic engagement.Section 8(e), Data Protection Act 18 | As long as the data remains relevant | |
| Data vendors – personal dataWe will only deal with vendors that can demonstrate you personally have given specific consent to share your information with us | Know, understand and communicate with voters. | IdentityContact detailsPolitical opinionsPolitical concernsDemographics | Public InterestAn activity that supports or promotes democratic engagement.Section 8(e), Data Protection Act 18 | As long as the data remains relevant | |
| Credit Reference agencies | Confirming the identity and status of candidate applicants | IdentityAddressBankruptcy status | Legitimate interest | Ensure candidates fall within the requirements of the Electoral Commission | For the life of our relationship plus 2 years |